The AOC has a wide range of procurement opportunities, including construction projects, architect-engineer contracts, supplies, services and information technology (IT) including telecommunications. These opportunities are advertised on FedBizOpps.gov.
The Architect of the Capitol uses a wide variety of contracting methods, such as, but not limited too the following:
- Invitation for Bid (IFB)
- Request for Proposals (RFP)
- Indefinite Delivery/Indefinite Quantity (IDIQ)
- Construction Manager Constructor (CMc)
- Construction Manager Agent (CMa)
- Purchase Orders (PO)
Procurements exceeding $5,000 up to $100,000 are competed amongst small businesses utilizing the AOC small business set-aside program. Procurements under $5,000 are generally executed with the AOC Purchase Card Program.
Vendors wishing to provide company literature should send their information to the agency via email at one of the following addresses: email@example.com for large businesses and firstname.lastname@example.org for small businesses.
Hard copy material may also be provided to the agency through the U.S. mail addressed to:
Architect of the Capitol
Acquisition and Material Management Division
Ford House Office Building H2-263
2nd and D Streets SW
Washington, DC 20515
The procurement authority for the AOC is established by statute codified at 41 U.S.C. § 6102(e), 41 U.S.C. § 3904(g), and see generally, 2 U.S.C. Chapter 28 (Architect of the Capitol), as amended. As a Legislative Branch agency, the AOC is not authorized to follow the Federal Acquisition Regulations (FAR), however, the AOC does incorporate certain FAR clauses and provisions in its solicitations and follows the regulatory guidance found in the FAR to the maximum extent possible. On March 31, 2014, the AOC issued its first ever Contracting Manual. The manual prescribes uniform policies for the acquisition of supplies, services, construction and related services, and provides guidance to agency personnel in applying these policies and procedures. It is also a document contractors can use to better understand our acquisition processes as a legislative branch entity not subject to the FAR.
The AOC is covered by some of the same procurement and procurement-related legislation as the Executive Branch. Some of the laws that are applicable to the AOC include: the Davis-Bacon and Related Acts, Service Contract Act, Walsh-Healey Public Contracts Act, Buy American Act, Contract Disputes Act, Fair Labor Standards Act, Anti-Deficiency Act, Javits-Wagner-O'Day (JWOD) Act, Farm Security and Rural Assistance Act of 2002, and the Energy Policy Act of 2005. Some of the laws which are not applicable are: the Small Business Act, Brooks Act (for architect-engineer services), Prompt Payment Act, Competition in Contracting Act, and the Federal Acquisition Streamlining Act.
AOC procurements are similar in appearance and process to Executive Branch contracts. For example, the Uniform Contract Format is used for supplies and services (excluding construction), and procurements exceeding $100,000 are advertised on FedBizOppps.gov.
The Acquisition and Material Management Division periodically has a need to provide information that has a significant and/or immediate impact on contractor performance of Architect of the Capitol (AOC) contracts on the Capitol Complex. Although the contractual agreement signed by the contractor and the AOC Contracting Officer governs the contractor's performance, the information here will provide current and immediate notice to AOC contractors of the operating status or other changing procedures or conditions that may affect contractor performance.
Small Purchases and Requests for Quotations
For the convenience of our vendors, the AOC is providing the clauses and provisions applicable to AOC small purchases, including purchase card transactions, on this web site unless the solicitation is issued with its own clauses and provisions. Additionally, any clauses and provisions accompanying an AOC purchase order take precedence over the clauses and provisions provided herein.
Special restrictions apply to make deliveries to the U.S. Capitol.
All delivery vehicles are required to report to the Off-Site Delivery Center for the US Capitol Police, located at 4700 Shepherd Parkway S.W. for inspection before proceeding to the Capitol Building via the North Barricade on Constitution Avenue, N.E., the loading dock of the Senate Office Buildings located on D Street, N.E., the loading dock for the Ford House Office Building on Virginia Avenue, S.W., or the Delaware Avenue, S.W. access point for the Rayburn, Longworth, and Cannon House Office Buildings' loading docks.
No deliveries will be accepted unless the vehicles have been processed at the Off-Site Delivery Center. The hours of the Off-Site Delivery Center are 5 a.m. to 2 p.m., Monday through Friday.
In order to gain access to the loading docks for the Capitol, House and Senate Office Buildings, you are required to have a letter on file with the United States Capitol Police. The letter must be on company letterhead accompanied by the signature of the owner, president or manager. Please print or type the names, in alphabetical order, of persons requesting access. Requests for access must be renewed three (3) times per year: April 30th, August 31st, and December 31st, and should contain the following information:
- Name of Company
- Name of Drivers/Employees Requiring Access
- Social Security Number of each Driver/Employee
- Date of Birth of each Driver/Employee
- Building(s) to be accessed
- Company Contact Person and Phone Number
This information must be provided to:
United States Capitol Police
Off-Site Delivery Center
4700 Shepherd Parkway SW
Washington, DC 20032
Any questions can be directed to the Off-Site Division of the United States Capitol Police at 202.224.0202.